Regulation on Specialized Scientific Councils for Master’s Thesis Defence

The regulation on the “Specialized Scientific Councils for Master’s Thesis Defence” approved by the Executive order 742 of the Ministry of Education of November 10, 1998.

I. Establishment of Specialized Scientific Councils for Master’s Thesis Defence and organization of its activity
1.1. Specialized Scientific Councils for Master’s Thesis Defence (hereinafter referred to as “the Council”) conducts the final attestation of graduates of the second level of multi-tier higher education system.
Councils are created by the Order of the Rector of the higher education establishment implementing Masters programme based on the petition of the dean of the relevant faculty, or on specialties for a calendar year.
1.2. The Council consists of the dean of proper faculty, heads of relevant departments, and leading research doctors and candidates with academic degrees and academic qualifications in the relevant field. Total number of members is 7- 11 people.
Chairman of the Council is appointed by the Ministry of Education among the scientists with the highest authority in the relevant field of science. Rector of the university appoints a vice-chairman, scientific secretary, and defines a composition of the Council.
1.3. The following conditions should be satisfied for the composition of the Council:
- If the Council will consider a thesis on several specialties than at least two reviewers in each speciality should be admitted to the Council;
- Reviewer should give his consent to be enrolled to the Board (Appendix 2);
- More than four dissertations cannot be defended at the Council.
1.4. The Ministry of Education replaces the chairman of the Council on the request of higher education establishment over the calendar year. The petition should be justified a need for replacement. Replacement of members of the Council is implemented by the head of higher education establishment based on the justified petition of the relevant faculty.
1.5. The Council may require the necessary materials from the relevant faculties and departments to ensure a complete and comprehensive view on the Master’s thesis and make a substantiated decision about this work.
The Council operates in a transparent manner. The personnel of relevant department and faculty are informed in detail about his activities.
1.6. Each session of the Council lasts five hours and at least 10 dissertations can be defended at one meeting of the Council.
1.7. The Council should give a report to higher education establishment’s management on works done over the past year before January 15 of the year.
1.8. The activity of Specialized Scientific Council for the Master’s Thesis Defence is determined by the standard "On the definition of standard time for the training of teaching staff, the types of research, scientific, methodological and other works", approved by the Cabinet of Ministers of 17. 02. 1994.
II. Meetings of Council

2.1. Meetings of the Council are chaired by the Chairman or Deputy Chairman of the Council.

Supervisor or advisor of the Master’s thesis cannot be chosen to preside at the meeting of the Council.
In the absence of the Chairman of the Council and Deputy Chairman, the meeting shall be postponed or the head of the university may appoint one of the members of the Council an interim deputy chairman.
In the absence of the scientific secretary of the Council the Chairman is temporarily appointing one of the members of the Council to this post.
2.2.At the opening of meeting the Chairman based on the preliminary list informs on the competence of the meeting (2 / 3).
The presence of members of the Council should be reflected in the minutes of the meeting with their academic titles and degrees, and confirmed by their signature (Appendix 3).
After the opening of meeting the Chairman gives information on each thesis submitted for defence and student. Scientific Secretary gives a report on preparation of documents and their acceptance. Student expounds the essence of the thesis and its conclusion within 15 minutes. After the applicant will answer to questions, the supervisor and advisor will have the right to speak. Moreover, feedbacks received by the Council on the thesis are announced.
After the feedbacks will be announced the student will respond to remarks.
The assessment of the defended thesis is implemented by the members of the Council by open voting at the end of the meeting.
A decision on granting (non - granting) a degree for the thesis defense is made depending on the results of the voting.